LOOPHQ

Operations cockpit for trade crews

However the job arrives, it becomes a quote.

A text at seven at night. A Facebook message. Photos off your phone. A sketch on the back of an invoice. LoopHQ reads it, sets the client up, drafts the quote, and holds it for your yes.

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The real cost

The work does not arrive in one place. It arrives in six. A text, a voicemail, a message on your page, a form in your inbox, photos, a sketch someone handed you, and turning that into a quote is the job you do at night.

Nobody quotes at four in the afternoon. It happens after dinner, from memory, off a phone with a dozen unread threads on it. The jobs you lose are rarely the ones you quoted badly. They are the ones you had not got to yet.

However it arrives

It comes in as a mess. It leaves as a quote.

Some of it lands on its own. The rest you hand over. Either way it ends up in the same place, as a client and a drafted quote waiting for your yes.

It comes to you

Facebook lead ads

The form they filled in, in your account within seconds. Not sitting in a Meta dashboard nobody logs into.

Facebook messages

Someone messaging your page, read and understood. You get the enquiry, not a notification badge.

Your website form

Straight in, not an email you forget. It arrives as a lead with a name on it, not as another thing in the inbox.

A missed call

Texts them back and asks what they need. The ones you cannot answer on the tools stop being the ones you lose.

You hand it over

Paste anything

A text message, an email, notes you typed in the ute. Whatever the words are, in whatever order you wrote them.

Photos

A switchboard, a meter box, the state of the roof. It reads them. It works out what it is looking at and what the job will take, rather than clipping the picture to a record for you to interpret later.

Drawings and plans

A sketch with measurements on it, a floor plan, a screenshot. It reads those too. The numbers on a hand drawn sketch become line items, not an attachment.

The loop

One enquiry, all the way to paid.

This is the whole circuit. Every step drafts something and holds it for you, and the last one leads back to the first.

01

An enquiry lands

From a lead ad, a message to your page, your website, a missed call, or something you paste in.

02

It becomes a client

Matched against someone you already deal with, or set up new with the site address on it.

03

A quote gets drafted

Priced off your own rates, your markup and what jobs like it have actually cost you.

04

You approve, it goes

Out under your business name, with your terms on it. Nothing leaves before you have read it.

05

They accept, it becomes a job

The scope you quoted carries straight onto the job. Nobody retypes it.

06

Crew get assigned

Matched on skills, tickets, availability and how loaded they already are.

07

The day gets routed

Stops put in an order that cuts the driving, with supplier runs fitted into the day.

08

The invoice follows

Built from what the job actually took, with the gap against the quote shown before it goes.

09

Payment gets chased

Follow ups drafted in your words until it is paid. Then the next enquiry lands, and it starts again.

What it watches

You find out now, not Thursday.

LoopHQ watches for the three things that quietly cost you money, and surfaces them in one place with a live count.

Work with nobody on it

A job coming up with no crew assigned. You see it while there is still time to staff it, not on the morning it was meant to happen.

The same person, twice

One worker booked on two jobs at once. Flagged the moment it happens, including when you create it yourself by moving something.

A ticket nobody holds

Someone assigned to work that needs a licence they do not have on record. Flagged, never blocked. You decide, and the decision is recorded.

How it works

It drafts. You decide.

Step 01

It proposes, and explains why

Skills, tickets, availability and workload go in. A crew for each job comes out, with the reasoning in plain English.

Step 02

You review and adjust

Swap someone out, change a role, or take it as it is. Nothing is scheduled until you say yes.

Step 03

It lands, attributed to you

Approved work drops onto the calendar. Every decision and every override is recorded against the person who made it.

The agent system

Six agents. One rule.

Every agent works the same way. It watches the business, drafts the work, and parks it for approval. Nothing acts on its own.

Lead Intake

Turns whatever arrives into a quote.

Reads an enquiry however it comes in, works out who it is from and what they are asking for, sets the client up and drafts both the reply and the quote. Photos, drawings and plans are read, not just attached.

In

Enquiries from Facebook, your website, missed calls, or anything you paste in, including photos, drawings and plans.

Checks

Whether you already know them, what the job is, where, and how urgent.

Out

A client, a drafted reply and a draft quote, waiting for you.

Worker Scheduler

Decides who does what, when.

Matches crew to jobs on skills, tickets, availability and workload, and explains every suggestion. Ticket requirements are flagged, never enforced.

In

Job requirements and crew profiles: skills, licences, availability, solo and supervised job types.

Checks

Who holds the required ticket, who is free, who is already loaded.

Out

A proposed crew per job, with the reasoning in plain English.

Job Router

Optimises the order and path of a day.

Sequences a worker's stops to cut driving, and fits supplier and workshop runs into the day rather than around it.

In

The day's assigned jobs, each worker's start point, supplier stops.

Checks

Real travel times, time windows and breaks.

Out

An ordered run with the driving cut, and what it saved against the original order.

Chaser

Chases what you are owed.

Drafts the follow-up in your words, at the point you would normally send it, and waits for you to approve before anything goes out.

In

Outstanding invoices and how you normally chase.

Checks

How old, how much, and what has already been sent.

Out

A drafted follow-up waiting for you to send it.

Estimator

Predicts before, measures after.

Grounds a quote in what the work actually costs you, then shows what it really cost once it is done.

In

Past jobs, material costs, your labour rates and markup.

Checks

Quoted against actual, job type against job type.

Out

A grounded estimate before you quote, and the real margin after.

Orderer

Knows what the job needs.

Works out what a job requires against what you already hold, so the van is loaded before the day starts.

In

What the job requires, what is on the shelf, supplier catalogues.

Checks

The gap, and what is coming up.

Out

What to buy now, and what to restock before the job that needs it.

Where the line sits

You stay in control.

The agent drafts. You approve. Nothing reaches a worker or a client until you say so.

Ticket and licence requirements are flagged, never enforced. You can assign whoever the job needs, and the system records that the warning was shown.

Every suggestion carries its reasoning, so whoever approves it can judge it rather than trust it.

Every override is recorded against the job and the person who approved it.

The plan

One plan. Everything in it.

A$249

per month, including GST

The whole agent system. No per-user charges, no job caps, and a generous monthly allowance on the AI agents.

Get started

Built on the tools

Made by someone who has actually done the work.

LoopHQ is built and proven against a real electrical business before it is sold to anyone else. A product from Onrix.